Job Description

Job Title : Executive Assistant

Location (city, state) : Houston, TX  

Pay : $95,000-$110,000

Summary:

We are seeking an experienced Executive Assistant to support senior members of an executive leadership team. This role involves managing complex calendars, travel, high-level communication, and coordination of meetings and events. The ideal candidate is highly organized, proactive, and capable of handling sensitive information with discretion.

Key Responsibilities:

• Manage calendars, schedule appointments, and send reminders for executive leadership.
• Coordinate logistics for meetings, including board-level gatherings, and prepare/distribute related materials.
• Act as a liaison for internal teams and external contacts, including board members and key partners.
• Handle incoming communications and prioritize appropriately.
• Plan and manage travel arrangements, both domestic and international, including itineraries and contingencies.
• Maintain confidential files and sensitive documents, including legal and financial materials.
• Organize and manage high-profile, multi-day events, including vendor coordination and on-site execution.
• Prepare reports, presentations, correspondence, and briefing materials.
• Support executive initiatives and assist with special projects as needed.

Qualifications:

• Bachelor’s degree or equivalent combination of education and experience.
• At least 10 years of administrative support experience, with 7+ years supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with tools like Canva, SharePoint, Ariba, and Coupa is a plus.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and integrity.
• Excellent time management, organizational skills, and attention to detail.
• Comfortable working independently in a fast-paced, deadline-driven environment.
• Valid driver’s license and clean driving record.

Benefits:

• Medical Insurance : 4 plan options through United Healthcare, including HSA/FSA options. Company contributes $500 (single) or $750 (family) to HSA for eligible plans.
• Dental Insurance : Two plans available through Guardian. 100% employee paid.
• Vision Insurance : VSP coverage. $10 copay, $200 allowance. 100% employee paid.
• Spending Accounts : HSA (with company contributions), FSA for healthcare and dependent care.
• Disability Insurance : Short- and long-term disability provided at no cost after one year of employment.
• Life Insurance : $50,000 group life/AD&D coverage provided by employer; additional voluntary life/AD&D available at employee cost.
• 401(k) Retirement Plan : Eligible after 30 days. Employer match up to 3.5% (100% vesting after 2 years).
• Employee Assistance Program (EAP) : 24/7 confidential support services, 100% employer paid.
• Eligibility : Most benefits start the first of the month following 30 days of employment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.  

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